MPA and MPP Job list Grants/Contracts Officer - Marriott Library

Melissa Hall melissa.hall at
Thu Jan 8 14:15:14 MST 2015

Job Number:


Financial Management

The Grants Administrator is charged to identify resources and opportunities for external funding in alignment with the Library's strategic plans and goals. The Grants Administrator helps to establish teams of appropriate personnel to write proposals and conduct the work of funded projects. Monitors financial and regulatory compliance with institutional, state, and federal regulations. The Grants Administrator serves as a liaison to the Office of Sponsored Projects, the Office of the Vice President for Research, and other campus entities as necessary. The Administrator works closely with the Library's Development Division, which is responsible for all private, local, corporate and national foundation grants. In addition, the Grants Administrator assists Library Principal Investigators in managing project expenditures and granting agency financial and narrative reporting requirements.

Bachelor's degree in Accounting, Business Administration, or a related field; two years experience working with federal or private funding agencies on grants, contracts, or other agreements (preferably within an academic or higher education complex), or equivalency; the ability to work effectively and efficiently under extreme pressure; and demonstrated communication and organizational skills required. Eight years of work experience in administration, accounting and/or general office supervision can be substituted for the Bachelor's degree. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Duty: Pre-Award Grants Administration Percent of time: 50% Tasks: Identify opportunities for external funding, primarily focused on federal and state grants. Work collaboratively with the Library Development Division to help identify funding opportunities from foundations and non-profits. Assists in the writing and editing of grant proposals. Assist Principal Investigators with formulating proposal budgets, procuring matching funds, establishing timelines, and developing assessment plans. Create and manage proposal preparation tools and templates to facilitate the proposal creation and submission processes. Coordinates grant application submissions internally, with external granting agencies, and with the University Office of Sponsored Projects (OSP), the Office of the Vice President for Research (VPR), and other campus entities as necessary. Duty: Post-Award Grants Administration Percent of Time: 35% Task: Monitor all grant project expenditures for compliance with federal, state, foundation, private, and institutional financial and regulatory requirements. Prepare monthly reports for Principal Investigators and the Budget Director that show expenditure details and unspent project funds to date. Collect and maintain grant project records according to specified audit regulations and requirements. This position is responsible for ensuring Principal Investigators meet all applicable narrative and financial reporting deadlines per the sponsor award documentation. Duty: Library Grant Activity Tracking Percent of Time: 5% Task: Track all pre and post award library grant activity, including: PI and key personnel, sponsor agency details, and budget information (submitted, awarded, cumulative, and success rate). Prepare summary reports on Library grant activity for internal and external review. Duty: Grant Education and Training Percent of Time: 5% Task: Manage the Library's internal grant training programs and resources. Coordinate grant educational efforts with the Human Resources and Development divisions. Present grant related workshops and training as needed. Duty: Assessment Coordination Percent of Time: 5% Task: Position will serve as the main point of contact between the Library and the Institutional Review Board (IRB), the Office of Budget and Institutional Analysis, and other campus entities as necessary. Position will work on various assessment tasks as necessary.

Position-specific Competencies: - Knowledge of federal, state, and institutional grant regulations and requirements - Excellent customer service and communication skills - Attention to detail, proven organizational skills, and ability to resolve problems - Ability to coordinate detailed workflow between multiple parties while meeting deadlines - Knowledge of Microsoft Excel and PeopleSoft Financial Systems Experience Requirements: Two years of experience working with federal or private funding agencies on grants, contracts or other agreements, or equivalency required.


45,000 - 55,000
Date Posted:

Melissa Yack Hall, ABD, MPA
MPA Program Manager<>

Directions to OSH 214<>

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