MPA and MPP Job list Utah House Minority Constitutent Services

Melissa Hall melissa.hall at mpa.utah.edu
Fri May 8 16:47:09 MDT 2015


STATE OF UTAH
invites applications for the position of:
HOUSE MINORITY CONSTITUENT SPECIALIST
SALARY: $12.50 - $17.50 Hourly
OPENING DATE: 05/8/15 12:00 PM
CLOSING DATE: 05/15/15 11:59 PM
NUMBER OF OPENINGS: 1
POSITION TYPE: Part-Time

BENEFITS:
This position may be eligible for a full benefits package
including medical, dental, life, and long-term disability
insurance, a retirement plan, plus paid leave to include
annual, sick, and holiday pay. The State requires
employees to receive their pay through direct deposit
or a payroll debit card account. If selected, you will
receive more information about these benefit options
and enrollment information through our onboarding
process and during your first week or two on the job.
PHYSICAL ADDRESS: 350 North State Street Salt Lake City, UT 84114
RECRUITER NAME: Jen Jankowski
RECRUITER TELEPHONE NUMBER: 801-538-1650
RECRUITER EMAIL ADDRESS: jjankowski at le.utah.gov
OVERTIME EXEMPT: Yes
SCHEDULE CODE: AN - Employees of the Legislature
SCHEDULE CODE DESCRIPTION:
Schedule A or TL - At will: Employees in this position
serve at the pleasure of the appointing officer in an at
will status and may be terminated at any time without
cause. This is not a career service position.

JOB DESCRIPTION:
IF YOU ARE INTERESTED IN THIS POSITION PLEASE SUBMIT YOUR RESUME BY EMAIL TO
jjankowski at le.utah.gov WITH "HOUSE MINORITY CONSTITUENT SPECIALIST" IN THE

SUBJECT LINE.
This is a career service exempt job. Employees placed in this position are appointed, non-classified,
and exempt from 67-19-12. Employees provide administrative support and help for Utah State
Representatives responding to constituents. Employees work closely with Representatives and staff
assisting with organizing and originating correspondence, documentation, and other written
communication; scheduling and coordinating meetings and appointments. Employees take and relay
messages, respond to requests for information; and provide information and/or direct callers/visitors
to appropriate individuals. Employees also assist Representatives with miscellaneous research and
clerical support, and work with staff to provide solutions to constituent requests. Employees will not
raise funds or perform campaign work for any state House race.
Overtime Exempt: Yes

EXAMPLE OF DUTIES:
 Writes or drafts correspondence, reports, documents and other written materials.
 Types and prepares written materials from source documents, transcriptions, etc.
 Provides clerical and administrative support and assistance.
 Reviews incoming correspondence; initiates replies as appropriate; routes matters requiring
action by staff or other organizations.
 Schedules and coordinates appointments, meetings, facilities, meals, equipment, etc. and
follows up as needed.
 Assists with research on various topics; assists with analyzing and summarizing results.
 Coordinates activities of projects/programs for Representatives and staff, as requested.
 Performs other related duties as directed by the supervisor.
 Acts as a resource to provide information or determine the most effective way of meeting
the needs of management, staff, clients or customers.
 Maintains and creates files or record keeping systems.
 Receives calls and greets visitors, takes and relays messages, responds to requests for
information; provides information or directs callers/visitors to appropriate individuals.

TYPICAL QUALIFICATIONS:
(includes knowledge, skills, and abilities required upon entry into position and trainable after entry
into position)
 Coordinate the activities or tasks of people, groups and/or organizations
 Find, gather, and collect information or data
 Establish and maintain effective working relationships with employees, elected officials and
members of the public.
 Deal with people in a manner which shows sensitivity, tact, and professionalism
 Organize information in a clear and concise manner
 Research methods and techniques, information gathering, data collection
 Utilize proper grammar, spelling and punctuation
 Operate a computer, fax machine, copier, and other office equipment
 Strong computer skills including ability to use Microsoft Office Suite
 Arrange, coordinate, or schedule appointments and details
 Maintain strict confidentiality; work with multiple Representatives and maintain the trust and
confidence of each
 Use of social media and its uses in a business environment
 Maintain personal integrity and professional work ethics
 Use automated software applications
 Enter, transcribe, record, store, or maintain information in either written or electronic form
 Establish, organize and/or maintain files
 Follow written and/or oral instructions
 Principles, practices and procedures of an office environment
 Communicate information and ideas clearly and concisely in writing, read and understand
information presented in writing
 Use the telephone in a professional and courteous manner
 Maintain a computer database

SUPPLEMENTAL INFORMATION:
 Typically, the employee may sit comfortably to perform the work; however, there may be
some walking, standing; bending; carrying light items, etc. Special physical demands are not
required to perform the work.
 Risks found in the typical office setting, which is adequately lighted, heated and ventilated,
e.g. safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.


Melissa Yack Hall
MPA Program Manager
University of Utah

melissa.hall at mpa.utah.edu
www.mpa.utah.edu
801.585.7985

OSH 214 - Directions to MPA Office:  http://cppa.utah.edu/about/directions.php
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